Assigning To-dos

To assign a to-do, begin typing someone's name in the Assigned to field. Basecamp will auto-suggest folks you're working with in the project. Keep in mind that you can only assign a task to someone who is a part of the project:

Screenshot of a new to-do showing how name auto-complete works in the “Assigned to” field

When you assign a to-do to someone else, they'll receive a notification. Once it's done, they can click in the checkbox next to the to-do to mark it as complete. Anyone who asked to be notified when the task was done will be!

Screenshot of a to-do assigned to multiple people with an arrow pointing at the checkbox

To-dos can also be assigned a due date or a span of dates — select the radio button for the type you need. Then, select the date(s). The person assigned will get a reminder notification at 9:00 AM the day before the due date and again at 9:00 AM on the day it’s due.

Screenshot of a new to-do demonstrating the interface for adding a Due Date to it.

Leave a note, pictures or other files if the to-do needs more detail:

Screenshot of a new to-do showing how you can add a note, a picture, an an attachment to it

To edit a list or to-do title, click it, then click Edit at the top left. When you're done, click Save changes.

If you edit a due date, you'll see that change in the discussion section below the to-do itself:

Screenshot of a red arrow pointing to the comment created automatically when a to-do due date is changed.

Move items in your list or between lists by clicking and dragging the small grip icon to the left. Drop them in their new place. You can do this with entire lists, too!

GIF showing how you can rearrange to-dos or entire to-do lists by dragging and dropping

Assigning multiple people to a to-do

You can assign multiple people to a single to-do but it takes just one person to mark the to-do as complete. There are two alternatives:

① Title a to-do list with the task. In this example, the goal is to confirm that everyone is set up in Basecamp so the title of the to-do list is "Confirmation." Each to-do in that list is the name of each person that should confirm this. When they check off their name, we're left with a list of folks that have yet to complete this:

Screenshot of the to-do list where the title is the task and the list itself consists of names required to do that task

② Title a to-do list with the assignee's name. The title of the list would be their name, and each to-do item in that list could contain the to-dos that need to be done. This list can be copied many times over so that all you need to do is change the title of the list. You can bulk-select these to-dos and assign them. Again, please keep in mind that it takes just one person to mark a to-do as complete!

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