To-Dos

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Create a To-do List

Divvy up tasks in your Project, Team, or HQ by creating lists.

To start a new list, give it a name and click Create to-do list. You can also add notes, files or images about the list.

Start adding to-dos and assigning them to users. When you begin typing their name in the "Assigned to" field, Basecamp 3 will display matching results. You can only assign a task to someone who is a part of this particular Project (or Team, or HQ).

When you assign a to-do to someone else, they'll receive a notification. Once it's done, they can click in the checkbox next to the to-do to mark it as complete. Anyone who asked to be notified when the task was done will be!

To-dos can also be assigned a due date or a span of dates — select the radio button for the type you need. Then, select the date(s). The person assigned will get a reminder notification at 9:00 AM the day before the due date and again at 9:00 AM on the day it’s due.

Leave a note, pictures or other files if the to-do needs more detail.

To edit a list or to-do title, click on it, then click Edit at the top left. When you're done, click Save changes.

If you edit a due date, you'll see that change in the discussion section below the to-do itself. 

Move items in your list or between lists by clicking and dragging the small grip icon to the left. Drop them in their new place. You can do this with entire lists, too!

You can see the number of completed to-dos in your lists at a glance, so you always know how much you've done.

Bulk assign and bulk archive to-dos

You can bulk assign to-dos to someone on your account and bulk archive to-dos.

Click the menu icon (three horizontal lines) next to one of the to-dos you want to add bulk actions to.

Press Command + Shift (Mac) or Control + Shift (Windows) and then click on all the to-dos you want to bulk assign or archive.

Choose either Assign x to-dos or Archive them. If you chose to assign them, you will be taken to a new page where you can assign the to-dos to a user from a dropdown.

Group To-dos

A group is like a sublist on a list. It has a header, and to-dos grouped below. To-do Groups are excellent for organizing work around disciplines (to build this feature designers need to do this, programmers need to do that, and when QA finds something fishy they can log things, too). Or for moving work through phases. You can drag to-dos between phases, set up work in advance, and even keep future phases empty until it’s time to slot work in.

There are two ways to make a group of to-dos on a list:

  • To make an empty group (which you can fill later), click the hamburger menu to the left of the list name. Select “Add a group”.

  • To group together to-dos that are already on a list, shift-select multiple to-dos (hold down shift, and click the hamburger menu to the left of each to-do you want to group), and select the “Group them” item in the menu.

Removing the To-Do tool

You can hide a tool from a Project, Team, or HQ if it's not needed. See if a clear space really does organize the mind!

Here's how:  Changing Tools