Schedule

Use Basecamp's schedule to keep track of dated to-dos and upcoming events with your team.

Add Events

Click the Schedule tool of a particular project to get started (it isn't possible to add events directly to Upcoming Dates or My Schedule).

Find the date for your event on the Schedule and click +New Event up top, or Add an event below the calendar grid:

A screenshot of two red arrows — one pointing to the

Enter the details about your event. Events can be single day, multi-day, or recurring. You can have full-day events, or events with a start and end time. Add a note to give you or your team more information.

💡TIP: Add your event details to the name of the event, like "Team call next Friday at 10 a.m." or "Lunch with Janet tomorrow at noon." Basecamp will then adjust the date and time automatically. 

Add a link to video meetings. Sometimes, events occur over Zoom, Google Meet, Teams, and other services. When that's the case, you can add the meeting link right in Basecamp by clicking the 🔗Link button and pasting the video meeting's URL:

A screenshot of an event with a pasted Zoom URL

After you click the Post this event button, the link will become a 'Join' button on the event's page:

A screenshot of an event with a

Select the members who are involved. We'll send them a notification about the event. 

  • Including people in the 👥 field means that they will be notified about the event creation, reminded about the event, updated on any changes made to the date/time, and made aware of any comments.
  • Including people as a subscriber ( Notify button ) they'll get a notification that the event was created and they'll be notified when comments are made on that event.

A screenshot of the pop-up window after clicking the

NOTE: For all-day events, you'll get a reminder at 9 AM on the first day. For events with specific times, you'll get a notification one day before, and one hour before the start time.

Recurring Events

Does this event repeat? Choose from the pre-defined options or configure your own Weekly or Monthly custom repeat option:

A screenshot of the repeat options

After that, select an end date, or let that event repeat into eternity:

Screenshot of the repeat option showing how to select an end date for an event


Choose what to show on a Schedule

When you add a Schedule tool to your project, you can choose what you want to show there — events and assignments with due dates or events only:

Screenshot of an enabled Schedule tool in a project with a red arrow pointing at the Choose what to show link

Screenshot of the What should this schedule include callout with two options - Events and assignments with due dates and Events only

NOTE: Changing what to show on a Schedule affects everyone on the project.

Of course you can always change it later by clicking the ••• more options button in your Schedule and selecting Choose what to show :

Screenshot of a dropdown menu for a Schedule where you can see three options - Bookmark, Rename this tool, and Choose what to show

💡 TIP: You can have an assignments-only Schedule by simply not adding events to it!

Sync your Schedule with an external calendar

You can sync individual events to your calendar or you can sync the entire schedule with an external calendar program like HEY Calendar, Google Calendar, Outlook, or Apple Calendar. Click the link on the Schedule page to sync the full project schedule to your external calendar program:

A screenshot of a project's Schedule with a red arrow pointing to and a spotlight on the

Just right-click the link for your particular external calendar, select Copy Link Address and then paste that URL in your external calendar's subscribe feature: 

Screenshot of a Pick a Calendar page where you can choose a calendar between HEY Calendar, Google Calendar, Apple Calendar, and Outlook

You can also do this on the iOS app in a very similar way for both individual events and a project's entire Schedule.

To add an individual event to your external calendar, you'll tap the Add to my calendar link:

Screenshot of an event's page on the iOS with a red arrow pointing to the

To subscribe to a project Schedule, you'll tap the more options menu "•••" located on the top-right corner of the Schedule and then tap the Subscribe... option:

Screenshot with red arrows pointing to the more options menu

When you subscribe to a project Schedule, you'll see dates that go 2 years back, and 5 years forward. This is different than My Schedule which goes 1 month back, and 18 months forward. And different from Upcoming Dates which goes 1 month back, and 3 months forward.

NOTE: Syncing with Google or Outlook Calendars may occasionally take around 8-12 hours to pull in Basecamp events, sometimes as long as 24 hours.

Using Outlook for Mac? You'll need to sync using Outlook on the web. Just right-click the Outlook link in Basecamp, select Copy Link Address, and paste that in the Subscribe from web option in Outlook on the web.

Add an event to an external calendar

Don't need to sync the whole Schedule? You can add a single event to your personal calendar, using the options for HEY Calendar, Google Calendar, Apple Calendar, or Outlook:

Screenshot of an event page with a red arrow pointing at the Add to my calendar button

Click to add the event to a HEY Calendar, Google Calendar, Apple Calendar, or Outlook:

Screenshot of an event page with a dropdown menu with four options (HEY Calendar, Google Calendar, Apple Calendar, Outlook) and a warning about a single occurrence event


View events

You can decide on what is shown on Your Schedule - events and assignments with due dates or events only.

You'll see who's involved with your events, and who is assigned to a to-do or a card. Click the title of the event (or assignment with a due date!) to view it. Use the arrows to navigate back in time or forward to the future.

Screenshot of two arrows — one pointing to a left chevron icon and one pointing to a right chevron icon

There can be a lot of changes to a single event! You'll see the most recent change as a comment below the event:

A screenshot of an event showing the updated time and date change in the comments section

Want to see every change? No problem! Click the more options menu "•••" located on the comment showing the event change, and select the View all changes option:

A screenshot of the more options menu

A screenshot of all the changes made to an event

🔗 Don't have any deadlines for your Project? Turn off the Schedule in the Settings menu. Here's how: Setting up Tools →

Next up: Automatic Check-Ins →

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