Schedule

Use Basecamp's schedule to keep track of dated to-dos and upcoming events with your team.

Add Events

Click the Schedule tool of a particular project to get started (it isn't possible to add events directly to Upcoming Dates or My Schedule).

Find the date for your event on the Schedule and click "+New event" up top, or "Add an event" below the calendar grid:

Screenshot of a Schedule page with two red arrows pointing at separate New event and Add an event buttons

Enter the details about your event. Events can be single day, multi-day, or recurring. You can have full-day events, or events with a start and end time. Add a note to give you or your team more information.

Select the members who are involved. We'll send them a notification about the event. 

  • Including people in the With field means that they will be notified about the event creation, reminded about the event, updated on any changes made to the date/time, and made aware of any comments.
  • Including people as a subscriber ( Notify these people. Change.... ) they'll get a notification that the event was created and they'll be notified when comments are made on that event.

Screenshot of to-do example with three users added to the "with" section and two users added as subscribers

NOTE: For all-day events, you'll get a reminder at 9 AM on the first day. For events with specific times, you'll get a notification one day before, and one hour before the start time.

Recurring Events

Does this event repeat? Choose from the pre-defined options or configure your own Weekly or Monthly custom repeat option:

Screenshot of the repeat options for the recurring event

After that, select an end date, or let that event repeat into eternity:

Screenshot of the repeat option showing how to select an end date for an event

Choose what to show on a Schedule

When you add a Schedule tool to your project, you can choose what you want to show there - events and assignments with due dates or events only:

Screenshot of an enabled Schedule tool in a project with a red arrow pointing at the Choose what to show button

Screenshot of the What should this schedule include callout with two options - Events and assignments with due dates and Events only

NOTE: Changing what to show on a Schedule affects everyone on the project.

Of course you can always change it later by clicking the ••• more options button in your Schedule and selecting "Choose what to show":

Screenshot of a dropdown menu for a Schedule where you can see three options - Bookmark, Rename this tool, and Choose what to show

💡 TIP: You can have an assignments-only Schedule by simply not adding events to it!

Sync your Schedule with an external calendar

You can sync individual events to your calendar or you can sync the entire schedule with an external calendar program like Google Calendar, Outlook, or Apple Calendar. Click the link on the Schedule page to sync the full project schedule to your external calendar program:

Screenshot of a Schedule page with a red arrow pointing at the Add this Schedule to your Google Calendar, Outlook, or iCal link at the top

Just right-click the link for your particular external calendar, select "Copy Link Address," and then paste that URL in your external calendar's subscribe feature: 

Screenshot of a Pick a Calendar page where you can choose a calendar between Google Calendar, Apple Calendar, and Outlook

You can also do this on your phone in a very similar way for both individual events and a project's entire Schedule. The first screenshot shows the Subscribe... button to tap on to subscribe to the whole schedule. For individual events, you can tap on the "Add to my calendar" link after you choose a particular event:

Screenshot with the "Subscribe" and "Add to my calendar" links outlined

When you subscribe to a project Schedule, you'll see dates that go 2 years back, and 5 years forward. This is different than My Schedule which goes 1 month back, and 18 months forward. And different from Upcoming Dates which goes 1 month back, and 3 months forward.

NOTE: Google Calendar may occasionally take around 8-12 hours to pull in Basecamp events, sometimes as long as 24 hours.

We've looked into these syncing delays to see if there's anything we can do to improve the situation, but due to the functionality of the Google Calendar, we're not able to make it sync any faster. Sorry!

Add an event to an external calendar

Don't need to sync the whole Schedule? You can add a single event to your personal calendar, using the options for Google Calendar, Apple Calendar, or Outlook:

Screenshot of an event page with a red arrow pointing at the Add to my calendar button

Click to add the event to an Google Calendar, Apple Calendar, or Outlook:

Screenshot of an event page with a dropdown menu with three options (Google Calendar, Apple Calendar, Outlook) and a warning about a single occurrence event

View events

You can decide on what is shown on Your Schedule - events and assignments with due dates or events only.

You'll see who's involved with your events, and who is assigned to a to-do or a card. Click the title of the event (or assignemnt with a due date!) to view it. Use the arrows to navigate back in time or forward to the future.

Screenshot of two arrows — one pointing to a left chevron icon and one pointing to a right chevron icon

There can be a lot of changes to a single event! We've made it so that all of those events collapse and only show the most recent change:

Screenshot of an arrow pointing to a specific event change

Want to see every change? No problem, click the link to "View all changes" directly from the thread event: